SageAPA integrates with Sage 100 through SmartSync.

WHAT DATA IS SYNCED BETWEEN SAGE APA and SAGE 100

The following information is synced between Sage APA and Sage 100.

  • Lists are imported into SageAPA from Sage 100.

  • Invoice data is exported from SageAPA into Sage 100.

  • Payment data is imported into SageAPA from Sage 100.

LISTS IMPORTED INTO SAGE APA

  • Vendor

  • GL

  • Item

  • Tax

  • Bank Account

  • Unit of Measure

  • Division

INVOICE WORKFLOW

The invoice module can be used to upload invoice images, code invoices, submit them for approval based on the approval matrix set up and export invoice data back into the accounting system.


PAYMENTS WORKFLOW

Beanworks payments module can be used for paying vendor invoices and reimbursing employee expenses. This allows the accounting team to select the invoices and expenses they want to pay and submit the payments for approval. To learn more about payments and pricing please email beanpay@beanworks.com or reach out to your customer success manager.

  • Payments are created and paid in Beanworks. Learn more.

EXPENSE WORKFLOW

The expense module can be used for allows the employees to capture their receipts via both web and mobile app; create expense reports and submit the reports for approval. To learn more about the expense workflow offered for great plains, please read here.

SYNC ERROR TROUBLESHOOTING

  • The invoice is out of balance. Do you want to delete the Invoice? Read here.

  • A posted Invoice coded with the same Invoice Number and Vendor already exists in Sage. It's possible this Invoice is a duplicate. Read here.

  • The file (ModuleName) is being used by another task and cannot be opened. Read here.

  • You are not authorized to access this program. Read here.

  • The Tax Schedule is required. Read here.

  • The specified path does not exist. Read here.

  • ArgumentException: Invoice # '***' for vendor 'VendorName' is division ** is already posted, please use invoice adjustment to manually enter this invoice. Read here.

  • InvalidOperationException: Non-inventory invoice must have a date! Read here.

  • Failed to initialize the ProvideX library. Read here.


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