If you wish to learn how P/O Invoice Variance Display and P/O Invoice Variance Approvals work in SageAPA please read the following guide: What is P/O Invoice Variance and how is it used in SageAPA?
P/O Invoice Variance Display Setup
No setup required for P/O Invoice Variance display. Provided that your Invoice is matched to an Imported P/O and has adopted receiving lines from that matched P/O, then your Invoice will display variance with any adjustments to Unit Cost, Qty or Total values:
A user can hover over the adjusted field for more details on the variance:
You'll also see if an Invoice has variance in the Tab view "In Progress", "Approvals", "Export" etc, when a Red Truck icon displays on the Invoice row:
P/O Invoice Approval Variance Setup
- Go to Settings --> Invoices --> Approval Channels --> Select the legal entity you wish to create the approval channel for --> Create Channel
2. Check the P/O Match option and enter the variance tolerance percentage for the Quantity and/or Unit Cost or Total. Save the approval channel.
3. Optional (but recommended) - Set Approval Channel as a Stop Channel.
If you wish to create a workflow where P/O Invoices that break the tolerance you've set in the approval channel are redirected to that same channel, you'll need to make this approval channel a Stop Channel.
You'll also need to position the Approval Channel in a higher sequence order in the approval channels area. See the same Stop Channel guide for setup steps.
This essentially creates a workflow where you're escalating P/O Invoices that break your tolerance to a different approval channel then it's usual workflow.
For example, below I've created 2 Approval Channels. One for "all P/O Invoices" and another for "P/O Invoices with more than a 10% Variance":
Since my Stop Channel is the "Over 10% Variance" channel, if an Invoice meets this criteria it will not go to the usual "P/O Invoice Approval" but go to the Approvers in the "Over 10% Variance" channel.
If you'd like the P/O Invoice to hit both this P/O Variance Channel and the normal Approval Channel then a stop channel is not required.